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Committee Descriptions


Principal
  • Faculty Rep 1
  • Faculty Rep 2
  • CAC
President
1st VP Enrichment
  • PTA Supported Programs
    • Cub Scouts
    • Girl Scouts
    • Lego Robotics
2nd VP Fundraising
    3rd VP Community
    Secretary
    • ACPTA
    • Government
    • PTA Legislative
    • Strategic Planning
    Treasurer

    Historian


    Parliamentarian


    Communications
    Drop N Swap
    Responsibilities include promoting the event with a flyer, gathering books from all classes, taking donated books and left over carnival books and supplementing with used books from Half Price Books.  Set a day to organize all books by type/grade level, redistribute the books to the classes.  Method of distribution can be set by committee:  you can provide each class with a bag of books, or you can set up all books on the cafeteria stage and have the classes come by to pick out books.

    Carnival
    Carnival is our biggest fundraiser of the year and we need lots of help planning the event!  Committee members will meet weekly between January and the day of Carnival (3/2/12).  Sub-committees include food, prizes, volunteers, games, tickets/wristbands.  Committee members will determine food choices, game choices, budget, theme, etc.

    Kinder Round-Up
    The PTA holds an open house for prospective parents each year in March/April. Committee members will plan the event, determine the date and timing of the event and what will take place during the event.  Committee members will also assist school officials in planning the annual Kinder Round-Up (Registration) event.

    Audit Committee
    3 – 5 members needed to review the PTA books during the month of July in order to ensure PTA regulations have been followed and that the books are ready to begin the new school year.  Texas PTA provides an easy to follow checklist.  No audit or financial experience necessary!  Committee members generally meet 2 to 3 times for approximately 2 hours at a time.

    Summer Reading
    Promote summer reading programs around Austin and/or create a summer reading program for OHE.

    T-Shirts (for 2012 – 2013 school year)
    Create PTA t-shirts for sale to students, faculty and families.  Could be student design or design created by professional.  Committee can decide whether to pre-order shirts or order based on pre-sales.  Committee will also determine whether or not to design/sell jackets and other promotional items.  Work may begin in May and continue in the summer for shirt/jacket sales in the fall.

    Eagle Encounter (for 2012 – 2013 school year)
    Help plan event to be held on the Friday before school starts.  Event may include entertainment, shirt/jacket sales, refreshments and distribution of school supplies.  The event is held the hour prior to the school’s Meet The Teacher event.  Planning takes place at the committee’s convenience during the summer months.


    CATCH Family Fun Run
    Family Fun Run is an event that encourages the family to come out and walk/jog/run together on the track on a Saturday morning in the fall.  Volunteers will assist with making/hanging flyers, organizing volunteers, and getting donations (such as fruit, water and prizes).

    Movie Night
    This committee puts on a FREE movie for our student body and their families inside the cafeteria.  Volunteers help by purchasing supplies, making/hanging flyers, organizing the sale of refreshments, and organizing volunteer signup.


    Photos with Santa
    This FREE event provides a setting for OHE families to bring their children to see Santa and take pictures with him.  This will be held in conjunction with our fall book fair in late November/early December.  Volunteers will assist with organizing volunteers, advertising and decorating for the event, and purchasing refreshments.


    Ice Cream Social
    Tasks include editing, copying and distributing a flyer (2 hours), staffing volunteers to scoop ice cream, help put on toppings, sell spoons, help set-up and clean-up (this can be done on volunteer spot and will take minimal time).  You will also need to coordinate the ice cream purchase with the cafeteria staff, and purchase toppings, bowls, spoons, napkins, etc. before the event (1-2 hours).  You will need to get a cash box from the office staff and provide $20 in ones which will be reimbursed to you at the end of the event.  This event can be held outside or in the cafeteria. After the event, you will need to collect the money and complete a deposit form for the treasurer.  You will be reimbursed for any expenses incurred.  Total time commitment including being at the actual event is about 10 hours and you are done!


    Science Fair
    Help with set up/tear down of student science fair viewing gallery

    Teacher Appreciation
    Plans activities throughout the year to show appreciation to our teachers at Oak Hill.  This includes several lunches, possibly a breakfast, snacks during TAKS testing, and a week of food and festivities during teacher appreciation week.  There is normally a lunch prior to the first day of school, a fall luncheon (on a teacher in service day), a Christmas/new year's lunch, a valentine's breakfast, and and end of year lunch which takes place the day after the last day of school.  TAKS snacks are provided in the lounge for teachers on TAKS testing days.  The committee will also provide small gifts for the teachers (if the budget allows) during teacher appreciation week.  Volunteers are key in helping to serve and prep the lunches as well as helping to provide food items to be served to the teachers.  The time commitment for the committee chairs involves planning lunches or other events, putting them on the school calendar, sending out emails to volunteers for help, prepping food the day of the lunch or event, serving the food,  and clean up.  To provide food for an event involves preparing the food at your home or purchasing an item ahead of time and delivering it to the school when needed.


    Staff Appreciation
    This committee helps plan activities to recognize non-teaching OHE staff, such as Custodians, Office Staff, etc

    Workshop
    To support the faculty by assisting them with duplicating, laminating, cutting, binding, etc. of materials they use in the classroom.  Workshop was held on Wednesday mornings from 9 to noon.  However, work may begin as early as 7:30AM if volunteers are available.


    Yearbook
    To create and sell the annual Oak Hill Elementary Yearbook.  Using vendor provided software, fall student pictures and pictures of events throughout the school year, this committee creates a Yearbook of memories at an affordable price.  Individuals on this committee must have a computer, digital camera and access to an image editing program.  This committee works through the entire school year beginning in August and ending in May.  Most of the work is done at home, but many hours can be needed taking pictures at school and various school events.  Work also includes collecting orders, order database entry, filling out deposit slips, working with the software vendor and emailing room parents throughout the year for pictures.  At the end of the school year, the yearbooks are delivered at which time this committee labels and distributes them to the classrooms.



    Reflections
    Reflections is an arts recognition and achievement program established in 1969 by the National PTA.  This program provides an opportunity for students to use their creative talents and to express themselves through their own work in one or more of 6 different artistic categories.  By encouraging students to be creative, we help them develop their critical thinking and problem solving skills.  Although the program follows a “contest” format, the goal is participation, not winning.  All participants in the program will be recognized for their efforts and receive participation ribbons and prizes.  The committee will organize distribution of information regarding the program to educate teachers and students, arrange for judging of entries, collect entries, orrganize the display gallery, present awards and make sure selected entries advance to the next level of judging.


    Grant Writing
    The purpose of this committee is to research and apply for any grants that fill any of the needs for our school.


    Online Partners
    Locate, set up and maintain online donations through services like Goodsearch.com, OneCause.com etc. 


    Refunding
    Volunteers will assist in the collection and application for company sponsored refunds of box-tops, soup labels, and printer/toner cartridges.  Refunding has three areas of fundraising programs including Box Tops for Education, Campbell's Soup Labels for Education, and Printer Cartridge Recycling.  All three programs are year long programs.  Box Tops and Soup Labels can be done at home at the convenience of the volunteer. 


    The Box Top Campaign has two deadlines during the school year, Oct. 31st and Feb 28th.Therefore; even though we collect box tops throughout the year there is a surge of work prior to the submission dates. Committee members will meet to clip and count the submission. At other times of the year, committee chair and volunteers help with clipping box tops so the process is not so laborious prior to submission. Volunteers may be given baggies so that they can do the clipping / counting at their convenience.  Beginning Fall 2010, there will be a contest between the grade levels.  The winner of the contest will have a popcorn party.  The contest will require tallying between grade levels. 

    The Soup Label Campaign is similar to the Box Top Campaign.  There is an annual deadline of June 1st.  Soup Labels are clipped throughout the year with a submission prepared in May.  Volunteers may be given baggies in conjunction with the box tops to clip and count. 


    The Printer Recycling program currently is using Office Depot's Worklife Rewards.  The program allows 20 cartridges to be donated monthly in exchange for $3/ cartridge of Office Depot credit.  The school is issued a credit for the amount donated. The credit does depend on the Worklife Rewards account having qualifying purchases equal  to or greater than the amount donated.

    Treasurer
    The treasurer shall:
    1. have custody of all the funds of the association;
    2. serve as the chair of the budget and finance committee;
    3. present a written and verbal financial report at executive board and association meetings and as requested
    by the executive board or association;
    4. maintain books of account and records including bank statements, receipts, budgets, invoices, paid receipts
    and canceled checks in accordance with the records retention policy;
    5. make disbursements in accordance with the budget adopted by the association;
    6. be authorized to sign on bank accounts;
    7. be authorized to sign tax documents, if the president is prohibited by terms of employment;
    8. present a preliminary annual report, i.e. budget to actual, at the last association meeting;
    9. complete and file all necessary tax documents; and
    10. present books of account and records to the financial reconciliation committee.

    Budget Committee
    The Budget committee is chaired by the current treasurer and, if possible, is composed of the incoming president, the incoming treasurer, the incoming and/or outgoing Projects & Goals chair, one retiring officer, a representative from the school staff, a minimum of one additional PTA member, and a minimum of one additional interested PTA member. The budget meeting shall be open to all members who wish to attend.
    The budget committee will submit the proposed budget to the executive board before presenting it to the general membership. The treasurer shall present the proposed budget to the general membership for approval at the first regular meeting of the year.

    Historian
    The historian will collect and preserve documents relating to the history of Oak Hill Elementary and the OHEPTA, including updating information for posting on the OHEPTA website with regard to how the PTA  and its dollars are at work for the students, parents and teachers.  The historian will need to attend all Executive Board Meetings and General Meetings held by the OHEPTA.  And will present a written report to the association as the official history to be adopted at the meeting held in May.


    Nominating Committee
    A committee of five people and one alternative that is elected at the December general meeting.  The purpose of the Nominating Committee is to recognize, seek and nominate the best qualified, available and willing persons for the elected positions of the OHEPTA.  All members of the committee need to understand the issue of confidentiality concerning what is discussed at your Nominating Committee meetings.  The Committee reviews the job descriptions of each office and discusses qualifications for officers.  The committee will present its nominees at the election meeting of the PTA (typically April).


    Bulletin Boards
    To design and maintain the PTA bulletin boards in both the Main Building and the Annex.  The chairperson will maintain the bulletin boards with the latest school/PTA information including pictures, flyers, etc. in both the annex and the main building.  The committee will also maintain the calendar in the main building entry.


    Corporate Sponsors
    Obtain & maintain monetary sponsorships from area businesses

    Reading Programs
    Assist with reading program designed to help struggling readers; commit as little as 30 minutes per week & see a huge impact on OHE students!

    Silent Auction
    The Silent Auction committee begins meeting in the fall in order to procure donations for the school's annual spring silent auction (held in conjunction with the school carnival).  Volunteers assist in collecting donations from Oak Hill and surrounding area businesses.  Meetings are held in order to determine which volunteers will solicit from various businesses to ensure that volunteers are not duplicating efforts and donations are logged in an online spreadsheet.  Volunteers may also be responsible for writing thank you notes.  Committee members assist with set up/clean up on the day of silent auction as well as monitoring the bidding during the auction.

    Grounds

    The main goal of this committee is to create an appealing campus by planting and maintaining flower beds and planters around campus.   Grounds Beautification committee members can expect to be asked to offer their time for 3 main tasks:  Fall Campus Clean Up/Spring Campus Clean Up and Summer Watering.  They will also be contacted for major beautification projects, as needed.

    Translation
    Translate documents to Spanish as needed

    Publicity
    There are two roles for this committee: internal publicity and external publicity. Internal publicity is about gathering information from faculty, room parents, AISD, etc. and distributing it via the form on the website for inclusion into our weekly e-newsletter (and or paper newsletter). This information might include field trip reports, student written reports, author sightings, etc.  External publicity has the role of writing and distributing all info to neighborhood newsletters, Oak Hill Gazette, Austin American Statesman, etc. If there is any community news that needs to be distributed to our student body, the publicity committee would gather and distribute it.